Remote Administrative associate Job with Wikimedia Foundation

The Wikimedia Foundation is looking for a part-time contractual Remote Administrative Associate to join our team and report to the Chief Talent & Culture Officer. 

This will be a 20-hour-per-week part-time contract position for a year. You will manage the calendars of designated leaders in the Talent & Culture (T&C) department and collaborate with other administrative staff members across the organization to prioritize scheduling and meetings as the Administrative Associate.

You are responsible for:

• Assist hiring managers with orientation, onboarding, and offboarding.
• Schedule and meeting management for cross-departmental meetings in different time zones.
• Department C-Level expense report and reimbursement management
• Coordinate and advise on business operations, swag, and event enquiries.
• On behalf of budget owners, enter, support, and track commercial agreements.
• Monitor department credit card usage and provide monthly credit reconciliations for the department and C-level credit cards.
• Assist with both in-person and virtual gatherings. As needed, collaborate with the Travel & Convening team.
• Support note-taking and wiki posting for T&C as needed.
• Documentation for department office wiki on a need-to-know basis
• Prepare decks for presentations, spreadsheets, documentation, and agendas for meetings.
• When other administrative professionals are absent, provide cross-departmental backup support.
• Coordination of staff enrichment (celebrations, sympathy baskets, etc.)

Skills and Experience:

• Experience arranging senior-level schedules across time zones Experience actively interacting with productive logistical support.
• When time restrictions are present, communicating and choosing a course of action is essential. Superior knowledge of Google Calendar and intermediate knowledge of GSuite software are required.

We value the following qualities:

• Open, adaptable, and brief communication style.
• Problem-solving creativity, inventiveness, and precision.
• Ability to thrive in an administrative and logistically rich environment