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    • Home
    • About
    • Courses
      • Paid & Free Courses
      • More Links
    • Blog
      • Zoom Classes
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      • Interview Tips
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    • Home/
    • Remote Administrative associate Job with Wikimedia Foundation

    Remote Administrative associate Job with Wikimedia Foundation

    By leonard
    17Dec, 2021
    • Remote
    • Posted 1 year ago

    The Wikimedia Foundation is looking for a part-time contractual Remote Administrative Associate to join our team and report to the Chief Talent & Culture Officer. 

    This will be a 20-hour-per-week part-time contract position for a year. You will manage the calendars of designated leaders in the Talent & Culture (T&C) department and collaborate with other administrative staff members across the organization to prioritize scheduling and meetings as the Administrative Associate.

    You are responsible for:

    • Assist hiring managers with orientation, onboarding, and offboarding.
    • Schedule and meeting management for cross-departmental meetings in different time zones.
    • Department C-Level expense report and reimbursement management
    • Coordinate and advise on business operations, swag, and event enquiries.
    • On behalf of budget owners, enter, support, and track commercial agreements.
    • Monitor department credit card usage and provide monthly credit reconciliations for the department and C-level credit cards.
    • Assist with both in-person and virtual gatherings. As needed, collaborate with the Travel & Convening team.
    • Support note-taking and wiki posting for T&C as needed.
    • Documentation for department office wiki on a need-to-know basis
    • Prepare decks for presentations, spreadsheets, documentation, and agendas for meetings.
    • When other administrative professionals are absent, provide cross-departmental backup support.
    • Coordination of staff enrichment (celebrations, sympathy baskets, etc.)

    Skills and Experience:

    • Experience arranging senior-level schedules across time zones Experience actively interacting with productive logistical support.
    • When time restrictions are present, communicating and choosing a course of action is essential. Superior knowledge of Google Calendar and intermediate knowledge of GSuite software are required.

    We value the following qualities:

    • Open, adaptable, and brief communication style.
    • Problem-solving creativity, inventiveness, and precision.
    • Ability to thrive in an administrative and logistically rich environment

    To apply for this job please visit boards.greenhouse.io.

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