Admin Assistant Vacancy at World Health Organization (WHO)
The world health organization seeks a multi-tasking whiz with excellent communication skills and a positive mindset.
Brief
The World Health Organization (WHO) is the directing and coordinating body for health within the United Nations system.
It is charged with providing leadership on global health problems, guiding the health research agenda, setting norms and standards, articulating evidence-based policy alternatives, providing technical help to countries and monitoring and assessing health trends.
By performing office activities, providing polite and professional assistance by phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and good presence in the workplace, candidates should support management and all visitors to the company.
Candidates for administrative assistant positions should be professional, pleasant, attentive, and accurate.
They must always be prepared and responsive, ready to face any situation head-on.
Also, Administrative assistants must be comfortable using computers, performing routine office activities, and communicating effectively verbally and in writing.
Most importantly, administrative assistants should have a genuine desire to meet the needs of others.
Location
Abuja, Nigeria
Grade: G7
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): 2 years
Organization: AF_NGA Nigeria
Schedule: Full-time
Job Duties
- Assist the Deputy WR’s office with all administrative tasks.
- Evaluate and modify correspondence, reports and documents for suitable structure and content in conjunction with the supervisor draft.
- Independently draft administrative mail, take notes at meetings, and give an informal interpretation.
- Prepare and handle travel requests for the Deputy WR via GSM, collaborate with the travel unit to arrange for visa issuance, security clearance, flight and hotel bookings, and follow up on national and overseas missions’ travel-related difficulties.
- Scan, record, refer and follow up on communications and documents, determining the urgency or essential nature and bringing them to the Deputy WR’s attention.
- Inform and remind the Deputy WR of any follow-up dates, responses, or particular activities, and provide supporting documentation as needed.
- Maintain and update technical documents and communication filing.
- Create background reference material, access and obtain necessary information.
- Complete all administrative and logistical preparations for meetings in the nation such as working groups, seminars or courses, workshops.
- Promptly respond to and act on phone inquiries.
- Assess the seriousness of technical concerns, refer them to the appropriate Deputy WR for resolution, manage Deputy WR appointments.
- Establish and maintain a proper computerized information system for the Ministry of Health and its UN equivalents, WHO Collaborating Centers, and other relevant organizations.
- Other tasks as given by the supervisor
Key Requirement
- At least ten years progressive administrative experience
- Experience in other areas such as Program Management would be an asset.
- Experience in WHO or UN system.
Soft Skills
- Good communication skills.
- Expert knowledge of English.
- Ability to plan, organize, coordinate and implement inputs from several sources;
- Good filing and organizational skills.
- Ability to maintain good working relationships with staff, experts and visitors.
- Excellent time management and stress management skills.
- Knowledge of WHO rules, manuals, practices, procedure
- Teamwork
- Respecting and promoting individual and cultural differences.
- Producing results
- Knowing and managing yourself
Technical Skills
- Excellent writing skills.
- Operational knowledge of Semi-Automatic Welding Equipment, Heavy Duty Crane and Rig Mechanism (HDD).
- Extensive knowledge of diesel engines and construction equipment.
- Ability to work after-hours required.
Qualifications
- Completion of secondary education or equivalent supplemented by secretarial training.
- Desirable: University Degree in Business Administration, Social Sciences or related field is an asset.
Remuneration
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at NGN12,007,619 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
Important Information & Notice
- This vacancy notice may be used to fill other similar positions at the same grade level.
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- If your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s) / diploma(s) / certificate(s) needed for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). Access the list through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- Staff members in other duty stations are encouraged to apply.
- WHO is committed to workforce diversity.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
- Important Notice: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.
Application Deadline
27th December 2021 at 11:59:00 PM
How to Apply
Interested and qualified candidates should: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2106793&tz=GMT%2B01%3A00&tzname=Africa%2FLagos
Recommended training programmes:
Get trained before you apply for this job. Register for the following courses to qualify for this job vacancy:
Soft Skills Training
Soft Skills Training – Leading through Influence – assist2hirelearning
Business Writing
Write Like a Pro – The Business Writing Course – assist2hirelearning
Ways to answer interview questions
To apply for this job please visit careers.who.int.