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Readers treasure clarity and brevity in writing. Concise sentences and paragraphs capture readers’ attention and help them focus more on your relevant points.
To achieve good writing, you must use the proper grammar, punctuation and sentence syntax. Read on to learn how to write clearly and concisely.
Choose the right words that best communicate the meaning to your readers.
Connotation and denotation are the two main methods for describing word meanings. Connotation is the emotional and imaginative association that a word evokes., while denotation is the precise, literal definition of a word as found in the dictionary.
It will be inappropriate to say “The company recorded fat sales” instead of “The company recorded massive sales.” The use of ‘fat’ in the first sentence might confuse your readers if your readers are business-minded people.
Always use a noun after “this, that, these, and those.”
Incorrect: I’ll take it. (What does “this” implies?)
Correct: I’ll take this file to the manager.
Incorrect: I do not want that. (What exactly are you referring to?)
Correct: I do not want that book.
Avoid wordiness and redundancies
To make your writing more concise, cut out unnecessary words or phrases.
Consider the following examples:
Before: Americans often vacation during the month of June.
After: Americans often vacation in June.
Use simple language.
Verbose: It has come to my attention that a vast majority of the staff do not come to work early.
Concise: I have noticed many of the staff are latecomers.
Write in an active voice.
Passive: A decision to vote on the issue was made by the committee this week.
Active: The committee has decided to vote on the issue this week.
Eliminate extra nouns in your sentence
Verbose: Janet was interested in the web designing field.
Concise: Janet was interested in web designing.
Eliminate filler words such as “that”, “of”, or “up”.
Verbose: Joseph said that he could not hear the manager.
Concise: Joseph said he could not hear the manager.
Still, confused about how to write your information clearly and concisely? Then, register for our Business Writing Course and improve your writing skill.