Human Resources Assistants provide clerical and administrative support to the HR Manager. Your primary task is to conduct preliminary interviews, verify references, update employees data, compile documentation, and present benefits packages to employees.
- Assist HR with the recruitment process, including candidate vetting, assisting with interviews, and issuing employment contracts.
- Supporting internal and external inquiries and requests related to the HR department
- Compile and maintain employee records, including vacation and sick leave, both physically and electronically.
- Processing payroll and assisting with the documentation of employee compensation and benefits.
- Support HR-related training.
- Collate and enter employee data into a computer database.
- Coordinating logistics for new hire orientations
- Write reports on general HR activities and submit them to management.
- Overseeing HR events and meetings and coordinating management-employee communications
- Continuously learn the latest HR best practices to improve workplace efficiency.
Education, Training, & Certification
- Education: HR assistants often need a bachelor’s degree in human resources, business administration, or a similar profession.
- Experience: most employers may require at least one or two years of human resources or general business experience for this role.
- Certification: Although certification isn’t generally required for HR assistant roles, candidates who wish to advance in their careers should look into human resources certification programs.
HR Assistant Skills & Competencies
To be successful in this role, you’ll generally need the following skills and qualities:
- Communication skills: HR assistants must be effective listeners and express the company’s and employees’ needs and expectations.
- Interpersonal skill: someone in this job communicates with corporate employees daily and must maintain a positive attitude in even the most demanding situations.
- Emotional Intelligence: this skill is vital to manage staff behaviour and culture in the workplace effectively.
- Technology Skills: HR assistants must be able to use modern human resource tools successfully.
- Confidentiality: the ability not to divulge confidential and sensitive material and information under any circumstance.