A job description is a reference document that defines the essential areas such as job requirements, duties, responsibilities, and skills required to perform a specific role. A well written job description will cover success factors used to evaluate the employees performance. It is not just all about writing a job title, but adding relevant keywords to your job description to attract qualified candidates for your job role. Read on how to write a detailed job description, however; in this article will help you understand the benefits of a well written job description.
The benefits of a well written job description will do the following:
Firstly, employers must articulate their employees’ day-to-day work expectations. A clear job description ensures that employers and employees are on the same page and prevents misunderstandings about what to do and when.
Provides Organisational Structure
Next, a job description provides the company’s discipline and structure to assign all necessary roles and responsibilities. They enable organizations to set and manage functions consistently, increasing the efficiency and effectiveness of recruitment, training and development, organizational structure, workflow and customer service.
Enable a fair pay scale
Also, stating a salary range helps improves fairness. A transparent “pay range” system ensures that employees in the same or similar roles get paid consistently, fairly and equitably.
Adding salary ranges to a job description yields interested candidates for employment
Mentioning the pay range in a job posting attracts candidates with the proper skill set comfortable with the pay. For example, if you state a salary as competitive in a job description, it might lure unqualified applicants who might not fit your pay grade. Consequently, the HR team wastes time sniffing through CVs that don’t meet your salary expectations. So, if you are uncomfortable stating the pay, then mention the range of N60,000 to N100,000.
Identify skills and training needs
Furthermore, job descriptions can help employers assess skills to understand employee training and development programs. It also helps with succession planning and employee promotion.
Set a standard for performance review
Specifically, job descriptions allow employers to identify what an employee has achieved since the last performance review. Many employers base merit increases on job performance linked directly to a job description, providing objectivity for appraisals, performance reviews, counselling, and disciplinary issues.
The value of a well-written job description can not be over-emphasized. It should include the following:
- It provides a clear picture of what to expect from employees.
- It reduces turnover by outlining key expectations.
- Periodically, job descriptions should be updated to reflect organizational needs and market demand changes, or they risk becoming irrelevant or outdated quickly.
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